AI USE POLICY

AXIOM : Jurnal Pendidikan dan Matematika recognises the growing use of AI tools in research and writing. This policy establishes guidelines for the transparent and responsible use of generative AI (GenAI) and AI-assisted tools by authors, reviewers, editors, and service providers, including chatbots and tools for writing, paraphrasing, translation, summarising, image generation, and data analysis. It follows the recommendations of COPE and of STM (Generative AI in Scholarly Communications, 2023). It does not apply to basic spelling and grammar checkers or reference-management software.

The policy takes effect starting with Volume 15, Number 2 (2026). For submissions to this issue, authors who use AI tools beyond basic author support must disclose their use in the Declarations section by including an AI Use Statement, as specified in the Submission Preparation Checklist and Author Guidelines. Authors who do not use AI tools are not required to include an AI Use Statement.

Starting with Volume 16, Number 1 (2027), the new manuscript template will include a dedicated AI Use Statement in the Declarations section. All authors are required to complete this statement, regardless of whether AI tools have been used. Authors who use AI tools must disclose their use, while those who do not use AI tools must explicitly state that no AI tools were used in the preparation of the manuscript.

Articles published before the implementation of this policy are not affected.

1. For Authors

This policy applies to all parts of a manuscript, including study design, methods, data collection and analysis, results, tables and figures, the introduction and discussion, and citations.

  • Permitted without disclosure (basic author support). Authors may use publicly available GenAI tools as basic support to refine, correct, edit, and format their own text and documents, for example to improve grammar, spelling, clarity, and readability, where the ideas, analysis, and content remain the authors’ own. Disclosure is not required for this use, although authors may choose to disclose it.
  • Permitted with disclosure. Any use beyond basic author support must be disclosed so that the editors can decide whether it is legitimate. This includes generating text or ideas, substantial rewriting, translation, summarising literature, organising or structuring content, generating code, and data analysis. Authors must review, verify, and edit all output. AI must not replace the authors’ own contribution, analysis, and judgement.
  • Not permitted. AI tools must not be used to create, alter, or manipulate original research data or results, such as measurements, images, figures, tables, graphs, or other visualisations that present research data, unless AI is part of the documented research method (for example, a model or simulation described in the Methods). AI tools cannot be listed as an author or co-author.
  • Responsibility. Authors are fully responsible for the content, including the accuracy of facts and mathematical statements, originality, and every citation. AI can produce non-existent references, so all references must be checked against the original sources. Fabricated data, results, or references are research misconduct, whether or not AI was used.
  • Disclosure. Authors who use AI tools beyond basic author support must disclose their use in the Declarations section by including an AI Use Statement. The statement should specify the name and version of the AI tool, its purpose, and confirmation that the authors have reviewed the AI-generated output and take full responsibility for the content. Authors who did not use AI tools beyond basic author support should state this. When AI tools are used as part of the research methodology (e.g., for data collection, processing, or analysis), their use must also be described in the Methods section. The editors decide case by case whether the disclosed use is acceptable. The AI Use Statement is published as part of the article.
    • Example (AI used): “During the preparation of this manuscript, the authors used [tool name and version] for [purpose]. The authors reviewed and edited the output and take full responsibility for the content of the publication.”
    • Example (AI not used): “The authors declare that no generative AI tools requiring disclosure under the journal’s AI Use Policy were used in the preparation of this manuscript.”
  • Explanatory illustrations. Explanatory illustrations (that do not present research data) may be AI-generated if they are verified for accuracy, their usage rights are clear, and their use is disclosed. When AI is used to create an explanatory illustration, the tool and its use should also be stated in the figure caption.
  • Confidentiality, privacy, and copyright. Before using AI tools, authors must consider the copyright, privacy, and confidentiality implications of the material they enter and must hold the necessary rights to it. Public AI tools may reuse inputs for training. Authors must not enter personal information about research participants, confidential data, or third-party copyrighted material unless the rights holders and the tool’s terms permit it. Authors can reduce the risk by obtaining the necessary rights, using tools whose terms guarantee confidentiality, or anonymising data before input; if such safeguards cannot be put in place, authors should not use AI for that material. Translating or adapting third-party copyrighted material with AI tools creates a derivative work and requires the rights holder’s permission.

2. For Reviewers

Manuscripts and review materials are confidential. Reviewers must not upload a manuscript or any part of it, including supplementary material, or their review report into AI tools. Reviewers must not use generative AI tools to evaluate a manuscript or to write, edit, or refine their review reports, because the review is a task for the appointed reviewer and its content is confidential. A reviewer who suspects undisclosed or inappropriate AI use by the authors reports it to the handling editor, and may note it in the review if it affects the accuracy or suitability of the work for publication.

3. For Editors and Service Providers

Editors must not upload manuscripts, reviewer reports, decision letters, or other confidential correspondence into AI tools. Editors do not use publicly available generative AI tools to screen manuscripts, check their integrity (such as plagiarism or unauthorised reuse), or write decision letters, editorial comments, or revision requests to authors. Any other AI-based tool used in the editorial process must protect confidentiality, privacy, and copyright, and is approved by the publisher. Scientific evaluation and editorial decisions are made by people, who remain accountable for them and do not rely on AI output alone. Similarity-checking and other screening software supports, and does not replace, the editors’ judgement. Staff and service providers who handle manuscripts (for example, for layout, proofreading, or translation) must not upload them to publicly available generative AI tools unless the journal has approved it.

4. For Publisher

Publishers are responsible for communicating clear AI Use Policies to all stakeholders involved in scholarly publishing. 

General Principle. AI tools may support scholarly research and the publication process but must never replace human expertise, critical thinking, professional judgment, or ethical responsibility. All stakeholders involved in the publication process are expected to use AI tools transparently and responsibly while safeguarding research integrity and the credibility of scholarly publishing.

Suspected Misuse. Editors may ask authors to clarify how AI tools were used. AI-detection software is not treated as decisive evidence on its own; each case is assessed individually, and disclosed, responsible use for language support is not by itself grounds for rejection. Where the editors find undisclosed or inappropriate use, such as fabricated references or AI-generated data or images presented as real, they may ask the authors to correct and disclose it, reject the manuscript, or, for a published article, act under our Corrections, Retraction, and Withdrawal policy. Suspected misconduct is handled under our Research Misconduct Allegation procedure, and authors are given an opportunity to respond.